All payments or reimbursement/order requests submitted to the BSO must be accompanied by one of our forms below, completed in full and with all required signatures. BSO Budget Administrators will return any payment/reimbursement/order requests submitted with an incomplete form, or without a form. If you are uncertain about which form to use, contact your Budget Administrator (click here to see a list of BSO Budget Administrators).
Requests for any type reimbursement must be supported by documentation clearly showing proof of payment (original receipts, invoices marked “Paid in Full,” credit card or bank statements, etc.). Note that certain expenses require specific documentation (e.g., zero-balance statement for lodging reimbursement), so it is important to read the form instructions before obtaining and submitting receipts. Receipts should be taped-not stapled- to 8 1/2” x 11” sheets of paper on one side of the paper only (not taped to the front and back); the back of scratch paper is fine.
Requests for payment must be accompanied by supporting documentation such as a quote from a vendor or individual prior to when the service begins and an invoice after the service has been completed.